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Human Resources Trainee

Job Details

Locations	United States/NY/New York
Brand	Zegna
Contract type	Permanent Job
JOB FUNCTION	Internship/Internship

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Human Resources Trainee

CompanyID (accounts for anonymous companies) 693,176

Why Join Us
Following the path traced by the founder Ermenegildo over 110 years ago, ZEGNA is now internationally recognized as a leading global luxury menswear brand. Established as a fabric maker in the mountains of Piedmont, ZEGNA is part of the Ermenegildo Zegna Group, which counts more than 6,000 employees. Managed by Gildo Zegna as Chairman and CEO, Ermenegildo Zegna Group designs, creates, and distributes luxury ready-to-wear and accessories under both the ZEGNA and Thom Browne brands to over 500 stores. The Group also operates TOM FORD FASHION through a long-term license agreement with The Estée Lauder Companies Inc. to over 100 stores. As of 30th September 2023, ZEGNA has 403 stores of which 242 are directly operated. The brand remains committed to leveraging its rich heritage to build a better present and future.

YOUR OPPORTUNITY
In this role, the Human Resources Trainee will contribute to a wide range of HR initiatives, providing essential support across onboarding, employee engagement, recruitment activities, and HRIS programs. This is an excellent opportunity to gain hands-on experience within a dynamic and collaborative HR function. As a trainee in our program, you will gain hands-on experience in the dynamic world of day-to-day duties within Human Resources for both corporate and retail functions.

This is a Full-time role based in our New York City office and the program is scheduled to last for 6 months. The core responsibilities of this position include, but are not limited to, the following:

MAIN RESPONSIBILITIES
Benefits & Engagement:

Support various employee engagement and benefits initiatives, including maintaining basic tracking documents and ensuring information is kept up to date.
Manage the employee service anniversary recognition program, including scheduling and sending timely anniversary emails.
Run the monthly dashboard for new hires and terminations, ensuring data accuracy and timely distribution.
Build, update, and run comprehensive monthly HR dashboards to support reporting and business insights.
Support the HR team with ad hoc employee engagement activities, including helping prepare, edit, and distribute the quarterly company newsletter, internal communication and culture-building initiatives.
Assist with Leave of Absence (LOA) administration, including tracking key dates, preparing standard correspondence, and updating employee records in the HRIS.

Training:

Ensure timely completion of all local and global compliance training courses by all assigned employees, including sending follow-up reminders and tracking outstanding assignments.
Ensure timely completion of all retail seasonal training courses by all assigned employees, including sending follow-up reminders and tracking outstanding assignments.

Recruitment and onboarding:

Provide administrative support throughout the onboarding and offboarding processes, including preparing documentation, coordinating system access, assisting with new hire setup, and ensuring timely completion of exit requirements.
Complete and submit requisitions to initiate the hiring process.
Reformat corporate job descriptions into the updated company template.
Create recruitment flyers and supporting materials for job postings and events.
Screen candidates using basic qualification filters and route qualified applicants to hiring managers.
Respond to candidate inquiries in a timely and professional manner.
Schedule interviews and coordinate logistics with candidates and hiring managers.
Request professional references and track responses.
Pull engagement reports on a monthly basis and partner with the HR Operations & Benefits Manager, Director of HR (Retail), and Director of Learning & Development to develop and implement action plans with managers.

HR Analytics and Reporting:

Support monthly and quarterly HR reporting activities by compiling data on key metrics such as Overtime costs, PTO utilization, and headcount changes.
Coordinate the distribution of New Hire and Exit surveys. Run monthly analysis reports to summarize participation rates and highlight emerging trends or feedback themes for management review.

QUALIFICATIONS

Knowledge of Microsoft Office programs (Excel, PowerPoint, Word, Outlook, etc.)

WHO YOU ARE

Must demonstrate a positive, “can-do” attitude and a strong interest in building a career in the HR field.
Highly detail-oriented with strong multitasking abilities
Personable and capable of holding others accountable
Thrives in fast-paced environments
Able to work both independently and collaboratively within a team
A clear and effective communicator
Capable of supporting multiple projects and working efficiently under pressure
Must demonstrate a high level of professionalism and confidentiality
Excellent organizational and follow-up skills
The hourly rate for this role is $25.00. Compensation is determined based on factors such as experience, skills, and business needs, and complies with applicable New York pay transparency laws.

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