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Payroll Analyst

Job Details

Locations	United States/NY/New York
Brand	Zegna
Contract type	Permanent Job
JOB FUNCTION	Corporate and Staff Functions/Human Resources

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Payroll Analyst

CompanyID (accounts for anonymous companies) 693,176

Why Join Us

The Ermenegildo Zegna Group is one of Italy’s most famous family driven enterprises and a world leader in luxury menswear. Founded in 1910, ZEGNA is deeply grounded in history and craftsmanship, yet always at the forefront of contemporary innovation and style. We are pioneers who embrace change, take ownership of our actions and work to create the world we want. With over 500 points of sale and 7,000 employees worldwide, we’re as proud of our people as we are of our products and look for others that share our passion and commitment to excellence and authenticity.

YOUR OPPORTUNITY

As a Payroll Analyst for ZEGNA, you will be a critical member of the HR team, overseeing payroll administration, maintaining employee time records, and supporting the employee lifecycle.
Reporting to the Compensation and Benefits Manager, you will ensure that bi-weekly payroll is processed accurately and on time for both the US and Canada, in compliance with all applicable government regulations. Additionally, you will assist with the onboarding process and other payroll-related functions.

This role is based in our New York City corporate office four days a week; 1 day WFH (Friday). The key responsibilities of this position include, but are not limited to:

Payroll & Time Keeping:

Execute end-to-end bi-weekly payroll for US (UKG) and Canada (ADP), managing all lifecycle events (new hires, terminations, rate changes) and validating timekeeping data for accuracy.
Calculate and validate biweekly sales commissions and recoverable draws, ensuring strict adherence to variable compensation plans and accurate tax treatment for supplemental earnings.
Issue replacement checks or reissue direct deposits in case of payroll errors or final discharge.
Ensure proper coding of earnings, deductions (e.g. 401k(k)), and tax exemptions.
Prepare and reconcile post-payroll financial reports, including General Ledger (GL) files, 401(k) funding, and union remittances, resolving any variances with the Finance & Accounting teams.
Track and reconcile paid time off accumulations and ensure accurate payroll payments.
Assist in the preparation of month-end payroll accruals and variances for Accounting review.
Serve as the primary support for payroll SOX audits, including gathering evidence, pulling reports, and ensuring documentation aligns with control requirements.
Calculate and validate biweekly sales commissions and recoverable draws, ensuring strict adherence to variable compensation plans and accurate tax treatment for supplemental earnings.
Calculate average hourly rates for commission draw employees on a bi-annual basis.
Oversee quarterly and year-end tax procedures (including W-2/T4s), calculating taxable fringe benefits and ensuring strict adherence to federal, state, and local wage laws.

HRIS & Systems:

Prepare monthly and quarterly data sets for HR dashboards, including preliminary analysis of overtime trends and turnover rates.
Onboard and offboard employees into our local and global HR systems (UKG and Oracle)
Ensure the seamless integration of local payroll with the global HRIS system.
Manage payroll data interfaces with third-party vendors for insurance and 401(k).
Act as the main point of contact with third-party payroll providers.

General

Process employment verification and assist with unemployment claims.
Oversee employee clothing allowance program.
Support the 401(k) 5500 filing process.

Qualifications:

3-4 years of payroll experience; retail industry knowledge is a plus.
Experience with UKG Pro and UKG Ready is preferred.
Solid understanding of federal, state, and local payroll regulations.
Advanced proficiency in Microsoft Excel.
Strong written and verbal communication skills.
Ability to organize and prioritize tasks to meet deadlines.
Strong analytical mindset with the ability to evaluate data critically and propose solutions.
Professionalism, integrity, and confidentiality in all aspects of the role.
The pay range for this position is $85,000-$95,000 annually. The rate of pay is dependent on candidates' relevant skills and experience.

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